Department of Pesticide Regulation logo
Val Dolcini
Director
California State Seal
Gavin Newsom
Governor
Jared Blumenfeld
Secretary for Environmental Protection
08/06/2019
ENF 19-11
To: County Agricultural Commissioners

Structural Enforcement Reimbursement Fund

The Department of Pesticide Regulation (DPR), through an agreement with the Structural Pest Control Board, may reimburse County Agricultural Commissioners (CACs) for certain expenses incurred when taking a structural civil penalty action.

DPR encourages CACs to submit requests as soon as possible. Cases can be submitted for reimbursement when the enforcement action is closed (e.g. CAC signs the Notice of Final Decision, or the respondent signs the stipulation). Reimbursements are issued on a first come, first served basis. Once the funds are depleted, DPR will not provide further reimbursements for other cases closed during that fiscal year.

In recent years, this reimbursement fund was underutilized. In fiscal year 2018-19, even though 21 counties took structural actions, only a third of those counties submitted invoices for reimbursement.

Instructions for Invoicing

Requests for reimbursement of expenses are limited to inspections and investigations resulting in county enforcement actions pursuant to Business and Professions Code section 8617. Please submit invoices to DPR on county letterhead.

Each request must include:

  • Invoice number and date.
  • List each case separately by CalPEATS Enforcement Action number and name of respondent, and provide-
    • Name of employee(s) conducting inspection or investigation.
    • Title or position of each employee.
    • Number of hours expended by each employee during the inspection or investigation.
    • Employee rate of pay.
    • Date inspection or investigation was closed.
    • Overhead charges with explanation (overhead charges include expenses for services or functions performed by other administrative personnel, or departments which are apportioned back among all budgeted programs).
    • Itemized miscellaneous expenses associated with the case (e.g., supplies, postage).
  • Total amount requested.
  • Reimbursement requests must be signed by an authorized county agent e.g., agricultural commissioner or deputy agricultural commissioner.
  • The following or similar statement
    “This claim for reimbursement has been reviewed by [County] pursuant to current county policies and procedures. [County] is requesting reimbursement for expenses incurred during FY [fiscal year].”

Submission

Submit invoices as soon as possible, but no less than quarterly by email to: enfstructural@cdpr.ca.gov or by mail to:

Department of Pesticide Regulation Pesticide Enforcement Branch, Structural Liaison
P.O. Box 4015 Sacramento, California 95812-4015

If you have any questions about reimbursement procedures, please contact the DPR Structural Liaison, Peggy Byerly at: Peggy.Byerly@cdpr.ca.gov.

Sincerely,

Original signature by:
Donna Marciano
Chief, Enforcement Branch
916-324-4100
CC:
Mr. Joe Marade, DPR Agricultural Commissioner Liaison