Structural Enforcement Reimbursement Fund

This letter supersedes ENF 21-05 regarding the Structural Enforcement Reimbursement Fund.

The Department of Pesticide Regulation (DPR), through an agreement with the Structural Pest Control Board, may reimburse County Agricultural Commissioners (CACs) for certain expenses incurred when taking a structural civil penalty action. Cases can be submitted for reimbursement when the enforcement action is closed (e.g. CAC signs the Notice of Decision or receives the respondent’s signed stipulation).

In recent years, this reimbursement fund was underutilized. In fiscal year 2023-24, even though 21 counties took structural actions, only 10 of those counties submitted invoices for reimbursement.

Instructions for Invoicing

Requests for reimbursement of expenses are limited to inspections and investigations resulting in county enforcement actions pursuant to Business and Professions Code section 8617. Please submit invoices to DPR on county letterhead. DPR encourages CACs to submit requests as soon as possible.

Each request must include:

• Invoice number and date.
• List each case separately by CalPEATS Enforcement Action number and name of respondent, and provide:
  • Name of employee(s) conducting inspection or investigation.
  • Title or position of each employee.
  • Number of hours expended by each employee during the inspection or investigation.
  • Employee rate of pay.
  • Date inspection or investigation was closed.
  • Itemized miscellaneous expenses associated with the case (e.g., supplies, postage).
• Overhead charges not to exceed 35% (overhead charges include expenses for services or functions performed by other administrative personnel or departments which are apportioned back among all budgeted programs. Actual costs must be identified for reimbursement of overhead charges in excess of 35%.).
• Total amount requested.
• Reimbursement requests must be signed by an authorized county agent (e.g., Agricultural Commissioner or Deputy Agricultural Commissioner).
• The following or similar statement,
  “This claim for reimbursement has been reviewed by [County] pursuant to current county policies and procedures. [County] is requesting reimbursement for expenses incurred during FY [fiscal year].”

Submission

Submit invoices as soon as possible by email to ENF.HQ@cdpr.ca.gov. Reimbursements are issued on a first come, first served basis. Once the funds are depleted, DPR will not provide further reimbursements for other cases closed during that fiscal year.

If you have any questions about reimbursement procedures, please contact the DPR Structural Liaison.

Sincerely,