Structural Enforcement Reimbursement Fund

The Department of Pesticide Regulation (DPR) through an interagency agreement with the Structural Pest Control Board (SPCB), may reimburse County Agricultural Commissioners (CACs) for certain expenses incurred when taking a structural civil penalty action.

DPR encourages CACs to request reimbursement. DPR has a designated amount of funds each fiscal year, as set forth by agreement with the SPCB. To help ensure you are reimbursed, DPR suggests submitting requests as soon as possible (but no less than quarterly). Funds are dispersed based on when they are received. Once the funds are depleted, DPR will not provide further reimbursements.

Instructions for Invoicing

Requests for reimbursement of expenses are limited to investigations associated with structural pest control enforcement. Please submit invoices to DPR on county letterhead.

List each case separately by case number and name of respondent. Each request must include:

• Name of employee(s) conducting investigation.
• Title or position of each employee.
• Number of hours expended by each employee during the investigation.
• Employee rate of pay.
• Date investigation was closed.
• Overhead charges with explanation (overhead charges include expenses for services or functions performed by other administrative personnel, or departments which are apportioned back among all budgeted programs).
• Itemized miscellaneous expenses associated with the case(s) (e.g. supplies, postage).
• Total amount requested.
• Each request for reimbursement must be signed by an authorized county agent e.g. agricultural commissioner or deputy agricultural commissioner.
• Include the following or similar statement: “This claim for reimbursement has been reviewed by “County” pursuant to current county policies and procedures. “County” is requesting reimbursement for expenses incurred.”

Submission

Submit invoices as soon as possible, but no less than quarterly by mail or email to:

Department of Pesticide Regulation
Pesticide Enforcement Branch, Structural Liaison
P.O. Box 4015
Sacramento, California 95218-4015

DPR encourages counties to seek reimbursement for structural enforcement expenses. Remember, funds will be unavailable near the end of the fiscal year if reimbursement requests exceed the budget.

If you have any questions about reimbursement procedures, please contact Ms. Roberta Jetter, DPR Structural Liaison at Roberta.Jetter@cdpr.ca.gov.

Sincerely,